Image Management; TOP

Image Organization &
Management Software.
For Managing Assets &
Other Resources Such As:

Employees, Clients,
Inventory, Products,
Parts, Videos,
Stamps, Coins,
Collectables, & Other Assets.

Home Page

Project Management:
See Project Fire Truck; Example

Asset Management:
Coin Collecting; Example

Information Management:
Phone, Address,
& Reports; Example

Records Management:
Motel; Reservations
& Records; Example

Human Resources:
Employee Management; Example

Time Management;
See Calendar & Alarm Utility

Most Secure Database;
See [Div] Option

inqVista's Printing a Receipt;
See inqVista's Reports Option
opening default splash screen.

A Free Trial Version of inqVista is available
go to: inqVista's HOME Page.

     In these Image Organization and Management Pages you will see that inqVista is easy to use software.  With NO Instruction Manual, you will learn how you can track information that relates to the collection and management of antiques, assets, coins, clients, currency, jewelery, inventory, parts, pictures, records, stamps, and other collectibles.

     inqVista has many features, but a few of its most attractive are: First, it is easy to setup and use.  Next, it is easy to change, modify and update.  And one of the most important features is that you can install more than one copy of inqVista on your computer.

These features are important because your data management requirements change from time to time.  Because your requirements can change, you should not have to start over, installing and learning new software.

     Also, many individuals have a need for more than one database. Using inqVista means that you can keep track of business or personal information with the same software. With inqVista, after typing a few key strokes, you are ready to setup and start another database.

Presented below is inqVista's default Master Data Entry Form, ready for modification. This is where you will begin to build a database that suites your needs.

As you can see near the top of this Master Data Entry Screen, the name the user gave to this database.

You can name yours Phone Book, Clients, Inventory, Employees, Coins, Currency Collection, Student's Grades, or anything else you choose.

Each Master Record has a note field attached, ready for data entry.  This is one of many note fields available for each record.  Here you can add general notes to any record.
default data entry screen showing clock, save, find / edit,
    delete, sort, print-export, modify DB, div_options, and calendar options.

Choosing the [Modify DB] option while in the Master Data Entry Form, (above), opens the Modify Database Form shown below.

From the Modify DB Form you can:
  • Add or Delete rows.
  • Change Row Names.
  • Change Data Type.
  • Move Rows.
You can use these options anytime you have a need to modify your database, even after using it for long periods of time.
     database form for adding, changing data type, moving, saving, and changing row names and other available modifications.

The Modify Database Form, (above), is where you will setup and customized your database.

While in the Modify Database Form, entering a row name into any entry field then choosing the [Save name changes] option, changes the current row name.

Also, choosing the [Add a row] option will add a blank "Master" row to your Master Data Entry Form.

Below, one Master Row was added to the two original Master Rows.  All rows were named to show some of the names one may find in a customized database.  Also, notice that the Data Type, shown to the right of the Master Row named LOCATION, was changed by the user to Folder.

The Data Type of Folder is used to open a folder located somewhere in your computer.

That folder will contain all of the items that you decide belong to the specified CATEGORY and CLASSIFICATION.

Using the Data Type of Folder means that in the future, you can find all of the specified items with a simple click on the [Div] button, located on the Master Data Entry Form (shown below).

     database form showing new names for Master Entry Form.

From the Modify Database Form, (above), choosing the [Return] option closes the Modify Database Form and returns you to the Master Data Entry Form, (below).

On this Master Entry Form you can see near the top left corner the database name, MY_COLLECTION, contains 15 Active Records.  It doesn't sound like many but these records can contain thousands of items.

Using the following images and the accompanying explanations, I'll explain how you can divide one category of items, (record), into as many classifications as you care to.

this image shows the Master Entry Form showing the new names
      for this form.

Below is what you would see after choosing the [Find/Edit] option while in this database and from the Master Entry Form (above).

Choosing the [Find/Edit] option will open a window that will show all of the classifications you decide to make for your collection.

If you look closely, you can see all of the divisions that this user decided to use to define all of the items in this database.  However, you can create more or less divisions depending on your needs.

A mouse click highlights the user's Master Inventory record.

Here, you can use the [F2 Select] option to populate the Master Data Entry Form.


this window is opend using the find/edit option. The window
     shows all catacories of stamps the user decided to make for this collection.

Below is what you would see after choosing the [F2 Select] option from the listbox, (above).

Each record name is comprised of both the pink and green entry fields. Below, you can see that this user has a record named Master Inventory, Worldwide.

This Master Inventory record contains every item in this MY_COLLECTION database.

The second row LOCATION, contains a path to a folder on this computer which contains the name of every item in the database.

A click on the pink Division Button labeled [DATA] will open that folder. 

modified database entry form with newly added rows, one
     showing the path to an image saved somewhere on the users hard drive.

You can use inqVista's [Get_Icon] option to find, load, and save a path to a computer's folder.  How this is accomplished is explained in the instructions that open after choosing the [Get_Icon] option.  For now, (below), you can see the results of choosing the pink [DATA] button, on the left of entry field No. 2, in the Master Data Entry Form.

After choosing inqVista's [Get_Icon] option and following the instructions, you can locate and open any folder on your computer with a simple mouse click.

You only need to choose a specific folder one time and inqVista will automatically load the selected path into the entry field and save it. A message will inform you that the path is valid and permanent, that is until you make a change.

A click on the pink [DATA] button shown above, (row 2, LOCATION), opened two windows, of which the one on your right is one.  From within this Folder View Scroll Box of the users Master Inventory, the user can click on any item and open it.

Opening any item includes opening the path which is item 1), and any links or software programs that may be found in the folder.

Choosing the Division Option Button, located to the left of every Master Entry Field, whether it has a path to a folder or not, will always open the Division Records Form, (shown below).
Scroll box showing partial list of inventory in this

This Division Record Form is where the user can store more specific information about this record.  And, as you can see, this Division Record Form lets you Add Rows, Name Rows, Delete Rows and Print the Information. Also, each Division Record Form has a Note Field for additional information.

On the right, this is the second of the two windows that opened with a click on the pink Division [DATA] button;
the button that is shown in the Master Entry Form a few images above.

Division window showing giving additional information on the inventory of this database.

This user clicked on item 3) in the Folder View scroll box, a few images above, and the results are shown below.

With a click on item 3) in the Folder View scroll box, shown a few images above, results in opening the 2 cent Washington image shown here.

If you refer back to the MY_COLLECTION Records scroll box, the one that shows a list of all of the divisions in my collection, you can find a division that is named US Presidents.  If I were to open that division, you would see this exact stamp along with all of the other presidents in that division.  The reason is that the Washington stamp in the President division is a short cut, (link), to the stamp in the folder named Master Inventory.

Creating a link to the Master Inventory Folder is important because if you were to remove this item from your Master Inventory Folder, the link, (shortcut), to this item in the Presidents division would be invalid.  And, trying to open that image would produce either a blank window or an error message.  Either of these occurrence lets you know that the image has been removed from inventory.

Scroll box showing partial list of inventory in this

The information presented so far refers to this user's inventory and one of the ways the user can find and open a single image.  However, this is simply one aspect of the capabilities of inqVista.

Below, I'll explain how to divide your Master Inventory into classifications and how inqVista gives you the ability to view all of the images in these classifications at one time.  Or, you may want to view them separately.

It will also show an easy way to determine if an item in a classification has been removed from the Master Inventory.  You need this capability because as you can imagine, there will be duplicates in image classifications.

If you scroll back to MY_COLLECTION Records, you'll see some of the following classifications.  You can see the US Presidents classification along with US_All, including Rare Stamps and Royal Stamps.  US Presidents will fit into some of these classifications so you need a way to quickly determine if some items in the inventory of the mentioned classifications have been removed.  The item may have been sold, traded or removed for some other reason.  It would be a real pain to remove a Washington stamp from Rare Stamps, US Stamps, and US_All.  And You may not even remember how you classified some of your stamps.

I used the Royal Stamp Records as an example of how I double check my inventory.  Scroll down to see how the Royal Stamps in this collection was handled.

"inqVista" PRODUCES;


     explaining to the reader that records from the division database cannot be removed or copied.

In the following image you can see that the user chose the [Find/Edit] option in the Master Data Entry Form and selected from the menu, row 10, Royal Stamps.  If you want to see that window, scroll back to the image with the title MY_COLLECTION Records.

What you see on your right is the Master Data Entry Form with the Royal Stamps Worldwide records loaded into the form.

Choosing the light green [Div] option button located to the left of the entry field for row 2, "LOCATION", opens both the Folder and the Division Entry Form.

Both are shown below.

Master Data Entry Form showing the Royal record chosen from
     the list of records in the entire database.

Opening a Division Entry Form offers additional space for more specific information, including another Note Field. And, from within this Division Entry Form, you can Add, Name, Re-Name, and Delete rows to suite your needs which also includes changing the default date and printing the information.

For this example, no rows were named or added.  What you see is the default Division Entry Form.

You will also notice that the entry field has a date field that the user can change as necessary.

This date is used from within the [Reports] option by the Division Records Search Option to find information saved in these Division Records.  Currently, the Coin Collecting pages explain how that is done.

Division form showing default form and modification options,
     including additional notefield

One click on the [DIV] Option in the Master Data Entry Form opened both the form above and the folder below.

This is a list of the entire contents of the folder which shows the name of each of the items in the Royal Stamps inventory.

inqVista also includes a path to the folder on the user's computer that if click on will open that folder.

A click on item No. 1) would open a folder on this computer whereby the user could remove any item that is no longer available.  You can do this whenever you want to if one or more of these items were sold or removed from your Master Inventory.

However, before removing any items, you would want to verify that these items are gone.  There is an easy way for you to verify your inventory with a simply mouse click.  From here you would click on item 1), and open the folder (shown below).
     picture and Subdivision Form opened using the [div] button found on the master data entry form.

Below, you see the folder that opened, with a click on item 1).

A click on item 1) from the open window (above) will open a folder with a view similar to this if your "View" setting is Icon.

Looking at these file names, you can see all of the files that the user decided to classify as Royal Stamps.

However, this user sold one of the items and removed it from the Master Inventory.
Image showing file links on users computer showing all of
     the royal stamps in this users collection. This folder is opened using the [div] button found on the master data entry form.

To make things easy, I simply changed the "View" in the Main Toolbar from Icons to Thumbnails.  Here you can see what the Royal Stamps folder looks like with a Thumbnail view.

You should see a view similar to this after clicking on "View" and choosing Thumbnails.

Since one image is invalid, the one that was removed from the Master Inventory, you can simply delete that file to keep your Royal Stamps folder up to date.
Image showing file links on this users computer showing all
     of the royal stamps that are linked to this users Master Inventory in this users collection. This folder is opened using image viewing software that is capable of showing these images
     in a slideshow format.

For those of you that are collectors, I am happy to write that you can convert this same inqVista inventory "View", (shown above), to your digitized wish list and also to a digitized list of your current inventory.

Remember however that you are not limited to stamps but this applies to coins, antiques, guns, inventory of any item that you wish to organize.

This open window tells the user the complete story about this classification.

From this open window you can see all of those items currently in this user's Master Inventory and in this classification's inventory.

Next, you can see that single item, the one that was removed from the Master Inventory.

Last, you can see all of the items that this user wants to add to this collection.
This user employed inqVista's Thumbnail Icon, a miniature inqVista Splash Screen, and named it something that represents the item that eventually will be added to this classification.

Image showing file links on this users computer
showing all
     of the royal stamps that are linked to this users Master Inventory in this users collection. This folder is opened using image viewing software that is capable of showing these images
     in a slideshow format.

If you were to click on the Blue_Mauritis.png image, it would open using the default image viewing software on your computer.

Or, You could employ Slide Show Software whereby you could view the entire folder on your computer or project it on a screen for mass viewing.

These images will stay open until you close them, even after you close inqVista.

You can open an image many times.   And, you can open and include other images for side by side viewing.

      picture and Subdivision Form opened even after returning to the master data entry form.

inqVista gives you the ability to easily find and open files, images, and software located anywhere on your computer.  And with inqVista this is done using a few simple key strokes or mouse clicks.

If you have any questions concerning this page or a question concerning inqVista, please email your question to

     image describes a few more features of this software.

Rev. 16-1230

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Image Management:
Stamp Collecting Example

Go to Image Management; TOP
Home Page
Project Management; See Project Fire Truck
Asset Management; See Coin Collecting
Information Management; See Phone, Address, & Reports
Records Management; See Motel; Reservations & Records
Human Resources: See Employee Management; Example
Time Management; See Calendar & Alarm Utility
Most Secure Database; See [Div] Option
inqVista's Printing a Receipt; See inqVista's Reports Option

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