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Employee Scheduler &
Management Database:

Employee Management
using inqVista's
Search System

My Nurses:
Example Page.

Human Resources
Management Database:

Software Used To Organize, Schedule,
And Substitute Individuals.

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Project Management;
Project Fire Truck; Example


Image Management;
Stamp Collecting; Example


Asset Management;
Coin Collecting; Example


Information Management;
Phone, Address,
& Reports; Example


Records Management;
Motel; Reservations
& Records; Example


Secure Database;
See [Div] Option; Example


Time Scheduling Database;
Calendar with Alarm; Example


Printing a Receipt;
inqVista's Reports; Example
default opening splash screen 
     of the Human Resources, Employee Management Database.

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The following explanations of how to search through inqVista's Division Records, is not limited to searching for employees only. Anyone using inqVista has the capabilities to search through saved records for any kind of data.

Searching records using one word, two words, a phrase, or even a date is enough to produce satisfactory results.



Below, there are a few explanations as to how to use the Division Records Search Form. These pages will explain a few different ways of searching. More information concerning Division Records is found in the Project Management; Project Firetruck Example and the Asset Management; Coin Collecting Example.


image explaines the security of 
     inqVista's division record.



The following Web Pages are dedicated to the My Nurses Database; Example.
The My Nurses database was created specifically to answer inquiries as to how inqVista can solve a problem similar to the following.

The problem is:
A manager of approximately 100 individuals, of a certain specialty, (for example, nurses), must have a specific mix of these individuals on the grounds at all times.  The mix of individuals for this example, will include LPN's, RN's and a few other sub-specialties of the nursing field.

The following pages will show how a manager can solve a particular problem whereby an employee, scheduled to work, is not able to come to work.  Also, these are individuals that must be replaced with an employee that has equal to or greater qualifications.

Continue from here to see how the problem is solved.


This Master Data Entry Form, (right), from the MY NURSES database, was chosen to use as an example.  However, you could substitute any database that you constructed for managing anything.

If you look at upper left corner of the open Master Data Entry Form, you can see that the MY NURSES database contains 25 records.  Yours may contain 75 or 750, or more.

The row names were suggested to the creator of this database.  You may want to name the rows of your database something different.  If you haven't been to any of the other links, and you want to see how to name the rows, check out the Records Management, (MY MOTEL link), or the Image Management, (Stamp Collecting Example link).

Since you are the designer of the database, you will decide how to search, for people, or products, or items.

This user named the fourth row AVAILABLE for a particular reason.  And, for search purposes, this manager used the [Div] option, the one adjacent to the AVAILABILITY Entry Field, to enter data into the Division Records, of some workers.
This image of 
     the master data entry form shows all options available to the user. This form is where the user will choose the next option to 
     continue searching through division records.


Since this Employee Management Example is a fairly simple problem, there are a few ways to proceed.

First, the manager could simply choose the [Sort Order] option in the Master Data Entry Form (above), and open the sort order form, (below).

From the sort order form, (right), the user could change the sort order sequence to [2, 1,] and choose [Save]. Choosing [Save], saves the entry, closes the window, and returns you to the Master Data Entry Form.

Once back in the Master Data Entry Form, the next step is simple, choose the [Find / Edit] option.

The Results of choosing the [Find / Edit] option is shown in the following image.
image showing 
     the default, opened window Report Choices.  This Form shows available options for Searching, Saving, Printing, and journalising 
     database records.


After changing the sort order sequence, (above), you can see the results in the next image by choosing the [Find / Edit] option in Master Data Entry Form.


After changing the sort sequence, and choosing the [Find /Edit] option opens the listbox that you can see on the right.

This list box shows all of the POSITIONS held by the nurses in this department.

This manager used the second row, POSITIONS, to simply classify each person in the department.  You can see that there are 14 LP nurses.  Since the individual that is not able to come to work is a LP, the user can replace that person with almost anyone except those listed as staff.

Trying to call everyone in this list and asking if they are available to work additional time, or if they can change their normal work schedule is time consuming.

Using inqVista there is a simpler way to proceed. Instead of choosing the [Find / Edit] option, the user could choose the [Reports] option to search through the [Div] records.  The [Reports] option is also found in the Master Data Entry Form.
image 
    showing the opened Find / Edit window after the user selects a new sort order for display.


If you were to choose the [Reports] option in the Master Data Entry Form, then you would open the form you see below.  This Reports Option Form offers additional ways to search for information, print receipts, and save files to your hard drive.  It can also aid the user in creating a daily journal.

From here you can choose any option but for our purposes, the [Div_Search] Option was chosen. 

However, as is the case throughout all of inqVista, you can choose any option.  And, no matter which option you choose, if your choice is not the one that you want, you can return without making any changes to your database.


Choosing the [F10 REPORTS] option, found in the Master Data Entry form, opens this Reports Options form.

The next choice is to choose the [Div_Search] option.
image showing the 
     default, opened form Report Choices.  This Form shows available options for Searching, Saving, Printing, and journalising 
     database records.


Choosing the [Div_Search] Option from the form above, opens the Division Records Search Form (below).


Once this window is open the user can simply choose [Search]. Or, the user can narrow down the search by adding a word, or words. The user can also add dates to refine the output.

The first entry field has, by default, a Star and a semi-colon [*; ].  By choosing [Search] with the default in the entry field, inqVista will search every record in the Division Records database.  The user may want to see every entry that is in the Division Records Database.

Because there are so few records in this database, and because of all of the possibilities for searching, we will proceed, for this example, by keeping the default entry and choosing the [Search] option.

What you see below is the results of choosing the [Search] option, without making any changes.
Open default 
     search form, a form that is used to search through all division records.


From the Division Records Search Form (above), the user chose the [Search] option and open the window below.


The user picked the [Search]option to open the Div Search Results Form you see here.  The results are that there are 12 different entries in the Division Records Database.

However, all of these entries do not apply to our needs.  Our concern is finding someone that is available for a temporary vacancy, on a Tuesday.

There are only 12 rows output but there could be 50, or 150 or more.  So, the user could refine the search to come up with less output.  The user could enter the day that the replacement is for and narrow the output.

If you look closely you can see, in capital letters, the Master Row Names: AVAILABILITY; POSITION and PICTURE.  For this example, the user highlighted all entries that did not contain the Master Row Named, AVAILABILITY.

Highlighting rows you don't want and then choosing the [Update] option will eliminate those rows and leave the rest.
User 
     created an output window showing all records found in the division records database that met the earch criteria.


Above, the user highlighted those records that did not pertain to the specific requirement; who will work on Tuesday?

For this example, the user chose to select "ALL" data from the Division Records Database, and of course some records don't apply. So, those records are eliminated by highlighting one or more of them and choosing the [Update] option.


Below, you can see the results of highlighting unwanted records and then choosing the [Update] option.

If you are not satisfied with the results, shown on the right, then you can proceed with another [Update].

The choices to proceed are governed by the options offered by the button options at the bottom of this Div Search Results Form.   The options are: printing the results, sending the results to a file, or updating again.

However, we are still not where we should be.  This supervisor only wants to contact individuals that will work extra hours, and only on (Tuesday).  Then, this supervisor could use the update option again and eliminate individuals that cannot work those days.

However, for the purposes of this website example, we are going to present the Division Records Search Form again, and in the next window (below), do another search.
this 
     image shows the results after the user selected some of the records output by the first division search and choosing to eliminate 
     additional records using the [Update] option.


Using the Div Search Results form, (above), the user could use the [Update] option again and eliminate anyone that does not have (tue) in the AVAILABILITY search results.

However, for this next example, I want to show the simplest way to conduct this search.


First we could open the Division Records Search Form, as previously explained.

Next, a simple entry [tue; ]is all that is required.

And the next window shows the results we are looking for.
Another 
     window is opened to preform another search, and after changing the search criteria, shows the user that there are three individuals 
     that fit the search criteria.


Here are the results of a simple entry, [tue; ], in the search field, (above).

The window below will shows the results we are looking for.  From here the user can print the results and contact these individuals.




These search principles will work for any database.

You can search by part number, or product name or you can search by color, size, date or whatever identifier you decide to use.


Since you design the database, you set up the search system.
This 
     opened form,  after preforming another search, and after changing the search criteria, shows the user that there are three individuals 
     that fit the search criteria.


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Project Management; See Project Fire Truck; Example
Image Management; See Stamp Ccollecting; Example
Asset Management; See Coin Collecting; Example
Information Management; See Phone, Address, & Reports; Example
Records Management; See Motel; Reservations; & Records; Example
Time Scheduling Database; See Calendar with Alarm; Example
Most Secure Database; See [Div] Option; Example
Printing a Receipt: See Reports Option; Example